Certify Purchasing

Certify Purchasin

The smartest way to purchase and make better spend decisions.

Certify Purchasing is a procure-to-pay solution that provides a customizable and efficient way to purchase and pay for goods and services. The entire process is digitized from requisition to your vendors through payment and integration into your ERP. Approvals are immediate, budgets are aligned—and POs, invoices and receipts are seamlessly matched.

Spend with confidence
  • Eliminate manual activities from AP and finance teams
  • Streamline processes and reduce administrative costs
  • Connect directly to preferred vendors through punch-out technology
  • Speed up invoice processing cycles
  • Rapidly approve items and reduce vendor late fees
  • Improve regulatory and budgetary compliance
  • Tighten controls to ensure data accuracy and a complete audit trail
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The Certify Purchasing process

Online requisition

Begins a predetermined, customized approval process.

Requisition approval

Approvals are either automatic or routed to one or multi-level approvers.

Electronic PO to vendor

Sent for product fulfillment as soon as an approval takes place.

2- and-3-way matching

Line items are additionally matched and automatically approved or sent for exception approval if discrepencies appear.

Invoice processing

Invoices are captured, matched with PO, and processed seamlessly.

Payments

Once the matching and approvals are complete, an invoice goes into your ERP for immediate payment.

  • Automated approvals

    Built-in controls adhere seamlessly to your organization’s regulatory requirements and approval workflows—driving compliance and keeping purchases within budget and policy.

  • Digital two- and three-way matching

    Future-proof your processes with digitally matched invoices, POs, and packing slips. Line items are additionally matched and, if discrepancies appear, sent for exception approval.

  • Real-time visibility

    Cross-check spending against budgets and track all orders, product delivery, and payments in an instant. Access real-time data and analytics via balance sheets, aging reports, and a full suite of reporting tools.

  • Empowered teams

    Let the technology do the labor-intensive, manual work—and free your core teams to focus on building the business.

  • Integration with Certify Travel and Expense

    Enjoy a complete spend management system that integrates across Certify Travel and Expense solutions and offers organization-wide data visibility.

Efficiencies created by procure-to-pay automation

Best-in Class All Others
Time to process a single invoice 3.5 days 12 days
Invoice exception rate 11.5% 19.9%
Invoices processed “straight-through” (without human intervention) 58.4% 18.1%
Suppliers that submit invoices electronically 51.1% 18.9%
Invoices linked to a purchase order (PO) 71% 21.8%

Source: Ardent Partners, 2017

Want to see Certify Purchasing in action?

Schedule your demonstration today.

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