Certify Delivers First Fully-Automated Expense Management System

Certify Delivers First Fully-Automated Expense Management System
“Report Executive” feature creates and delivers expense reports automatically at client-defined intervals, ensuring reports are never late.
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Kevin Wolf
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TGPR
PORTLAND, MAINE, July 30, 2013– Cloud-based expense management software provider Certify has delivered the industry’s first fully-automated expense management system, solving a problem that has confounded Finance organizations since the advent of the corporate credit card. Certify’s service now automates the creation and delivery of expense reports to employees at pre-defined intervals, saving employees hours of time every month and delivering visibility into employee expenses before corporate credit card bills are due. Certify calls this new capability ReportExecutive™. It comes standard with the Certify service. ReportExecutive will be showcasing at the Global Business Travel Association (GBTA) convention, August 4-7.

Certify is among the fastest-growing cloud expense management software vendors. Launched in 2009, the service is used by thousands of employees at companies including Pitney Bowes, Subway Sandwiches, Little Caesars Pizza and Dr. Martens Shoes. In the fall of 2012, Certify released the industry’s first mobile app to automatically populate expense reports using the camera on a smartphone or tablet. Certify is still the only expense management vendor to offer this feature, which it calls ReceiptParse™. Certify’s mobile app, including ReceiptParse™, is available for all major mobile platforms, including iOS, Android, Windows and Blackberry.

With ReportExecutive, Certify users can now scan receipts from their mobile device or desktop computer into Certify and the software automatically creates a complete, policy-compliant report from those expenses on the day specified by accounting. Finance employees can schedule Certify to create reports on a weekly, twice-monthly or monthly basis, and the software notifies employees when reports are ready to review. For companies with flexible reporting policies, individual employees can set their own schedule for expense report submission. With Certify’s automatic credit card integration, employees automatically receive corporate card charges populated in their expense reports, dramatically reducing reconciliation time for accounting personnel. Finally, Certify’s Cleanup Wizard quickly guides users to add any missing data items before submitting the report online for approval.

Certify’s recent survey findings, available here, show that expense management is still a highly manual process for more than 50% of companies. Finance professionals face challenges including employees not filing reports on time, losing or forgetting receipts and excessive time spent improving and reconciling reports. This costs companies time and money and puts CFOs in the uncomfortable position of having to make payments on corporate credit cards with incomplete information.

Pharmacists Mutual Companies has been using ReportExecutive for the past month and the product has created more than 100 reports in the last few weeks, including integrating corporate credit card charges. “ReportExecutive has fundamentally changed the way we develop expense reports, and is saving us several hours a week in accounting and employee time,” says Terri Tweedy, management accountant with Pharmacists Mutual Companies. “We are also overjoyed about the change to personal expenses and the fact that we no longer have to make an additional entry to offset cash. Certify is constantly finding ways to improve their product even more.”

“The time that employees spend every month building expense reports adds up quickly,” said Robert Neveu, CEO at Certify. “With ReportExecutive, employees can stop wasting time building expense reports and let the system do it. All an employee has to do is review their report, then push a button to submit. ReportExecutive will help our clients regain thousands of hours in annual productivity.”

About Certify
Certify is the leading online travel and expense management solution for companies of all sizes. Organizations worldwide book travel and complete expense reports quickly, easily, and cost-effectively using Certify cloud and mobile applications. For more information about Certify, please call 207.773.6100 or visit http://www.certify.com.