Free Tool: T&E Management Cost Calculator

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Calculate your current T&E reporting costs and estimated savings

Free online cost calculator and detailed results report

Approximate time to complete quiz: 2 minutes

Based on your answers to the following questions, we’ll use Aberdeen Group’s research and classification methods to produce your customized results. You’ll see which areas to improve, statistics to compare with your company’s current process, and recommendations to simplify your expense management system.

Ready to calculate your costs and potential savings? Start Quiz

Travel and Expense Management Cost Calculator

Calculate your current T&E reporting costs and estimated savings

Base Costs

Hidden Costs

Labor Costs

First: Help us learn about your organization’s expense reporting needs.

Which process best describes your current expense management system?

Manual Process (Spreadsheets, Excel/Numbers, pen and paper)

Semi-Automated System (Oracle, SAP)

How many employees are in your company/organization?

On average, how many of your employees file expense reports per month?

On average, how many expense reports does your company processes per month?

What integrations would your company use?

Corporate Credit Cards (or personal cards)

Accounting Software (e.g. Oracle, SAP, JD Edwards)

ACH Reimbursements

None of the Above

What is your average postage cost per report to mail expense reports from employee to manager to accountant (FedEx, USPS, UPS)?

What is your annual cost of storage for expense reports, receipts and documentation tied to expense management for auditing purposes?

Estimated annual amount spent on office supplies tied to expense management (paper,staples,ink,etc.)?

Estimated annual cost of non-compliant expenses (e.g. augmented mileage, missing receipts, out of policy transactions, miscategorization, fraud)?

On average, organizations using a manual process report a 50% compliance rate. Those on a semi-automated process report a 77% compliance rate.

Estimated annual cost of delinquent credit card payment fees?

What is your average hourly rate for an accountant (who may be responsible for manually entering expense data into an accounting system)

The median hourly income for an accountant in the United States is $31.92

What is the average number of hours per month the acccountant/manager spends manually reviewing expense reports, receipts and credit card statements to enforce or review policy violations?

If your organization remains on your current process, do you anticipate a need for an additional accountant to help with expense processing?

Yes, we will require an additional full time accountant

Yes, we will require an additional part time accountant

No, we will not require an additional accountant

Calculate your current T&E reporting costs and estimated savings

Accounting Resources

Calculate your current T&E reporting costs and estimated savings

Free online cost calculator and detailed results report

Calculate your current T&E reporting costs and estimated savings

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