The Smartest Way to Purchase

The Smartest Way To Purchase.

Happiness included.

Certify Purchasing is a procure-to-pay software solution that drives efficiency through automation. Access an online shopping experience with preferred vendors and policy controls built-in, enabling faster turnaround times, budget oversight, and better communication all around.

Certify Purchasing on Desktop

Spend with Confidence

  • Eliminate manual activities from AP and finance teams
  • Streamline processes and reduce administrative costs
  • Speed up invoice processing cycles
  • Rapidly approve items and reduce vendor late fees
  • Improve regulatory and budgetary compliance
  • Tighten controls to ensure data accuracy and a complete audit trail

The Certify Purchasing process

1
Online requisition

Begins a predetermined, customized approval process.

2
Requisition approval

Approvals are either automatic or routed to one or multi-level approvers.

3
Electronic PO to vendor

Sent for product fulfillment as soon as an approval takes place.

4
2- and-3-way matching

Line items are additionally matched and automatically approved or sent for exception approval if discrepencies appear.

5
Invoice processing

Invoices are captured, matched with PO, and processed seamlessly.

6
Payment

Once the matching and approvals are complete, an invoice goes into your ERP for immediate payment.

  • Automated approvals

    Built-in controls adhere seamlessly to your organization’s regulatory requirements and approval workflows—driving compliance and keeping purchases within budget and policy.

  • Digital two- and three-way matching

    Future-proof your processes with digitally matched invoices, POs, and packing slips. Line items are additionally matched and, if discrepancies appear, sent for exception approval.

  • Real-time visibility

    Cross-check spending against budgets and track all orders, product delivery, and payments in an instant. Access real-time data and analytics via balance sheets, aging reports, and a full suite of reporting tools.

  • Empowered teams

    Let the technology do the labor-intensive, manual work—and free your core teams to focus on building the business.

  • Integration with Certify Travel and Expense

    Enjoy a complete spend management system that integrates across Certify Travel and Expense solutions and offers organization-wide data visibility.

Efficiencies created by procure-to-pay automation
Automated Manual
Time to process a single invoice 3.5 days 12 days
Invoice exception rate 11.5% 19.9%
Invoices processed “straight-through” (without human intervention) 58.4% 18.1%
Suppliers that submit invoices electronically 51.1% 18.9%
Invoices linked to a purchase order (PO) 71% 21.8%
Source: Ardent Partners, 2017

Want to see Certify Purchasing in action?

Schedule your personalized demonstration today.