Travel Booking Best Practices

Travel Booking Best Practices

For many careers today, business travel has become the norm. In fact, the U.S. Travel Association saw a direct spending of $296.3 billion on business travel in 2015 alone. And with business travel showing such prevalence, one of the biggest T&E issues companies face is the compliance to booking policies and spend. By enacting a fully integrated T&E management solution, and following best practices with travel booking, companies can cater to the needs of their employees while still saving money. Consider some of the best practices of booking corporate travel:

  • Encourage company policy compliance. Create and enforce a travel policy for your company that includes all the appropriate guidelines for business travel. Once a detailed policy is enacted, oversight is key; it's important that travel bookings stay within guidelines and are deemed appropriate. Ensure that what was expensed matches what was approved prior to the trip.
  • Check eligibility for corporate discounts. When employees book directly, it's not always common knowledge that corporate discounts are available. Save your company money by making sure everyone is on the same page.
  • Make capturing booking expenses easy. As direct booking from employee-owned devices has become inherently easy, it's important that expenses are appropriately documented. Receipt capture has shown to be one of the most efficient methods for travelers on the go. And now that more and more vendors are teaming up with expense management software, there is no excuse for employees to neglect expense documentation.
  • Consider employee preferences. Take into consideration personal preferences to cater to employees. Be sure to be flexible, yet effective in setting guidelines for travel bookings. Many businesses are now seeing the benefits of incorporating leisure time into corporate travel. In fact, the Global Business Travel Alliance's 2015 Business Traveler Sentiment Index found that 67% of business travelers found it important to be able to extend business trips with leisure add-ons.
  • Utilize cloud-based travel planning tools. Many travel solutions simplify bookings by remembering frequent flyer numbers, company policies, and more. Additionally, many cloud-based systems offer a “lowest logical fare” option, ensuring employees book flights that offer flexibility, yet still are cost-saving.
With corporate travel on the rise, it's important to gain greater insight into company spending trends. And automated travel booking systems can help you do just that. Certify Travel simplifies bookings for employees while simultaneously helping your company manage travel practices and costs. By ensuring that employees book only the best available rates, you'll know they're shopping smart. Current Certify users and administrators with questions about Certify travel can email support or speak to their account manager anytime. Not yet a Certify customer? Contact a representative today and find out more.